When the draft minutes are sent prior to the meeting, what should happen?

When draft minutes are distributed prior to the meeting, it is generally accepted that they do not need to be read aloud unless a member requests it. This approach helps streamline the meeting process by allowing members to review the minutes in advance and come prepared for discussion or any necessary amendments. If there are no objections or requests for further clarification, the team can assume consensus on the content of the minutes, allowing for a more efficient meeting agenda. By only reading the minutes if a member insists, time can be saved, and focus can shift to more pressing matters on the agenda. This practice supports the principle of respect for members' time and promotes a smoother workflow during meetings.