What is the primary responsibility of the secretary during a meeting?

The primary responsibility of the secretary during a meeting is to take minutes and keep official records. This role is crucial as it ensures an accurate account of what transpired during the meeting, which can be referenced in the future for clarification of decisions made, actions taken, and topics discussed. The minutes serve as an official record that can inform members who were absent and provide a historical context for future meetings.

In addition to the minutes, the secretary may also manage correspondence and maintain a roster of members, contributing to the overall organization and efficiency of the group. While leading discussions, facilitating voting, or proposing new motions are important functions within a meeting, these are typically designated to other roles, such as the chairperson or members of the assembly, rather than the secretary. Thus, the secretary's focus on documentation and record-keeping is essential for effective parliamentary procedure.